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MailStore Server® - Advantages of Email Archiving
Current release is v23.4.0 Release Notes| QuickStart Guide
Legal and Economical Advantages
Legal Safeguard for Email Compliance
- MailStore Server helps companies meet a growing number of regulations on email compliance, eDiscovery, and other legislation
- MailStore Server is also an important tool that helps these companies protect themselves against general legal risk or customer complaints
Lowering IT Costs and Expenditures
- Overloaded servers, increasing storage costs, and complex backup and restore processes place an enormous strain on IT departments and their budgets
- MailStore Server permanently reduces these costs
- It also shields against financial risks stemming from data loss or legal conflicts
Independence and Security
- At many companies, emails are not stored locally under the company's control but on external servers
- This means that you have to trust the operator's back-up tools and security measures
- By archiving all externally-managed data, you can build on this trust through a simple and effective backup strategy
Total Protection against Data Loss
100% Complete Archiving
- MailStore Server enables the complete archiving of all email within a company
- By archiving all email as soon as it is received or sent, you can make absolutely sure that all your company's email is archived
- MailStore Server also allows your existing email to be archived in a central location
Independence of Cumbersome PST Files
- PST files are prone to data loss or corruption, have a huge impact on storage and backup and can be an e-discovery nightmare
- With MailStore Server you can centrally archive and backup all PST files of the company
Prevent Users from Deleting Emails
- Users can delete important emails at will, without this being noticed
- Users often delete all their mailboxes upon leaving a company
- This means your company loses important data every day
- MailStore Server can eliminate such risks completely
Lower Storage Requirements
Reduce the Workload of Mail Servers
- Emails can be deleted from the mail server's mailboxes according to a rule-based process once they have been archived
- This allows the workload of the server to be maintained at a consistently low level
Save up to 70% Storage Space
- MailStore Server uses single instance archiving to reduce the total storage requirements
- This means that identical mime-parts (e.g. file attachments) are only stored once
- File attachments are also compressed
Integrated Storage Technology
- The core of the MailStore Server consists of a highly sophisticated storage technology that does not require any external database software
- MailStore can easily be used straight out of the box for up to 500 users
Simplify Backup and Restore
Reduce Backup and Restore Times
- By reducing the mail server's data load, it can be backed up much more easily, i.e., more quickly, and also restored more quickly in the event of a failure
One-Click Restore for All Users
- Users can restore emails from the archive with a single mouse-click
- The administrator no longer has to go through the time-consuming process of recovering them from the backup
Access to Emails when Servers Fail
- When a mail server is out of service or data is lost, every user at the company can access all emails via the email archive
- This allows you to continue operating your business without any disruptions at all
Increase Productivity
Extremely Fast Search Access
- MailStore Server offers extremely fast full-text searching for emails and all types of file attachments
- Access is also possible via the original folder structure as well
High User Acceptance
- A convenient add-in for Microsoft Outlook allows users to access their archive and integrates seamlessly into their usual working environment
Elimination of Mailbox Quotas
- Email archiving eliminates the need to use mailbox quotas as a way to limit the use of a mail server's storage capacity
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